STAND. COM. REP. NO. 3174

Honolulu, Hawaii

RE: S.B. No. 3282

S.D. 1

Honorable Ronald D. Kouchi

President of the Senate

Thirty-First State Legislature

Regular Session of 2022

State of Hawaii

Sir:

Your Committee on Ways and Means, to which was referred S.B. No. 3282 entitled:

"A BILL FOR AN ACT RELATING TO GOVERNMENT RECORDS,"

begs leave to report as follows:

The purpose and intent of this measure is to ensure the cost‑ and space-efficient management of state records.

More specifically, this measure:

(1) Allows the Comptroller to direct the transfer of state records to the State Records Center and to determine the time period after which those records should be transferred; and

(2) Appropriates moneys to the Department of Accounting and General Services for operating costs and equipment for the State Records Center and two full-time equivalent (2.0 FTE) positions at the Hawaii State Archives.

Your Committee received written comments in support of this measure from the Department of Accounting and General Services.

Your Committee received written comments on this measure from the Department of Budget and Finance.

Your Committee finds that this measure will allow the State to make better use of the State Records Center, which offers the most cost-efficient space for the long-term bulk storage of government records. The measure will also reduce confusion among state workers as to when records should be sent for storage, by requiring the Comptroller to determine the transfer schedule. Your Committee further finds that the digitization of certain government records will afford the State and public better access to those records and provide virtually unlimited storage space.

Your Committee has amended this measure by:

(1) Deleting the appropriation to the Department of Accounting and General Services;

(2) Making numerous appropriations from the General Fund, special funds, and American Rescue Plan funds for the digitization of certain government records through the Office of Enterprise Technology Services; and

(3) Making technical nonsubstantive changes for purposes of clarity, consistency and style.

As affirmed by the record of votes of the members of your Committee on Ways and Means that is attached to this report, your Committee is in accord with the intent and purpose of S.B. No. 3282, as amended herein, and recommends that it pass Third Reading in the form attached hereto as S.B. No. 3282, S.D. 1.

Respectfully submitted on behalf of the members of the Committee on Ways and Means,

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DONOVAN M. DELA CRUZ, Chair