STAND. COM. REP. NO. 1341-22

Honolulu, Hawaii

, 2022

RE: S.B. No. 3282

S.D. 1

H.D. 2

Honorable Scott K. Saiki

Speaker, House of Representatives

Thirty-First State Legislature

Regular Session of 2022

State of Hawaii

Sir:

Your Committee on Judiciary & Hawaiian Affairs, to which was referred S.B. No. 3282, S.D. 1, H.D. 1, entitled:

"A BILL FOR AN ACT RELATING TO GOVERNMENT RECORDS,"

begs leave to report as follows:

The purpose of this measure is to:

(1) Authorize the Comptroller to mandate the transfer of governmental records to the State Records Center and the time period at which the records should be transferred; and

(2) Appropriate funds to the Office of Enterprise Technology Services for operating costs and equipment to administer the State Records Center and for positions within the State Archives to assist agencies in the identification and transfer of certain government records to the State Archives.

Your Committee received testimony in support of this measure from the Department of Accounting and General Services. Your Committee received comments on this measure from the Department of Budget and Finance.

Your Committee finds that certain records are required by law to be maintained by state departments and agencies for a certain period of time. However, there is a lack of understanding amongst state employees regarding which records schedules should be implemented with their records to meet the mandated maintenance period. This measure enables the Comptroller to assist state agencies by providing clear, uniform instructions as to when non-permanent records should be sent to the State Records Center for storage and eventual destruction, and when permanent records should be transferred to the State Archives for long-term preservation and public access.

Your Committee has amended this measure by:

(1) Limiting the Comptroller's authority over governmental records to those established after statehood; and

(2) Making technical, nonsubstantive amendments for the purposes of clarity, consistency, and style.

As affirmed by the record of votes of the members of your Committee on Judiciary & Hawaiian Affairs that is attached to this report, your Committee is in accord with the intent and purpose of S.B. No. 3282, S.D. 1, H.D. 1, as amended herein, and recommends that it be referred to your Committee on Finance in the form attached hereto as S.B. No. 3282, S.D. 1, H.D. 2.

Respectfully submitted on behalf of the members of the Committee on Judiciary & Hawaiian Affairs,

____________________________

MARK M. NAKASHIMA, Chair