STAND. COM. REP. NO. 1146-22

Honolulu, Hawaii

, 2022

RE: S.B. No. 3282

S.D. 1

H.D. 1

Honorable Scott K. Saiki

Speaker, House of Representatives

Thirty-First State Legislature

Regular Session of 2022

State of Hawaii

Sir:

Your Committee on Government Reform, to which was referred S.B. No. 3282, S.D. 1, entitled:

"A BILL FOR AN ACT RELATING TO GOVERNMENT RECORDS,"

begs leave to report as follows:

The purpose of this measure is to:

(1) Authorize the Comptroller to mandate the transfer of governmental records to the State Records Center and the time period at which the records should be transferred; and

(2) Appropriate monies from the general fund, special funds, and American Rescue Plan funds for the statewide digitization of government records through the Office of Enterprise Technology services.

Your Committee received testimony in support of this measure from the Office of Enterprise Technology Services. Your Committee received comments on this measure from the Department of Accounting and General Services and Department of Budget and Finance.

Your Committee finds that governmental records must be stored and accessible for the entire period of their legal retention schedules and destroyed at the expiration of their retention period. Your Committee further finds that governmental records are most efficiently and effectively managed when they are transferred to mass storage facilities once their immediate business needs have been satisfied. Your Committee believes that it is in the best interest of the State and the public to ensure that governmental records are managed in as cost- and space-effective means as possible.

Your Committee has amended this measure by:

(1) Deleting language that made appropriations from the general fund, special funds, and American Rescue Plan funds for the digitization of certain government records through the Office of Enterprise Technology Services;

(2) Inserting a blank appropriation for the Office of Technology Services for operating costs and equipment for the State Records Center and for an unspecified number of full-time equivalent positions at the Hawaii State Archives to assist agencies in the identification and transfer of certain government records to the Hawaii State Archives;

(3) Changing its effective date to July 1, 2112, to encourage further discussion; and

(4) Making technical, nonsubstantive amendments for the purposes of clarity, consistency, and style.

Your Committee respectfully requests your Committee on Finance, should it choose to deliberate on this measure, to consider appropriating $275,000 to the Office of Enterprise Technology Services for the operating costs and equipment necessary to administer the State Records Center, with $108,000 of this sum to be used to fund the salary of two full-time equivalent (2.0 FTE) positions within the Hawaii State Archives.

Your Committee respectfully further requests your Committee on Finance to examine whether American Rescue Plan monies are a permissible type of funding for this measure and to examine any impacts on the Elementary and Secondary School Emergency Relief funds received by the State, as noted by the Department of Budget and Finance in their testimony.

As affirmed by the record of votes of the members of your Committee on Government Reform that is attached to this report, your Committee is in accord with the intent and purpose of S.B. No. 3282, S.D. 1, as amended herein, and recommends that it pass Second Reading in the form attached hereto as S.B. No. 3282, S.D. 1, H.D. 1, and be referred to your Committee on Judiciary & Hawaiian Affairs.

Respectfully submitted on behalf of the members of the Committee on Government Reform,

____________________________

ANGUS L.K. McKELVEY, Chair