CONFERENCE COMMITTEE REP. NO. 194-22

Honolulu, Hawaii

, 2022

RE: S.B. No. 3282

S.D. 1

H.D. 2

C.D. 1

Honorable Ronald D. Kouchi

President of the Senate

Thirty-First State Legislature

Regular Session of 2022

State of Hawaii

Honorable Scott K. Saiki

Speaker, House of Representatives

Thirty-First State Legislature

Regular Session of 2022

State of Hawaii

Sirs:

Your Committee on Conference on the disagreeing vote of the Senate to the amendments proposed by the House of Representatives in S.B. No. 3282, S.D. 1, H.D. 2, entitled:

"A BILL FOR AN ACT RELATING TO GOVERNMENT RECORDS,"

having met, and after full and free discussion, has agreed to recommend and does recommend to the respective Houses the final passage of this bill in an amended form.

The purpose of this measure is to:

(1) Authorize the Comptroller to mandate the transfer of post-statehood governmental records to the State Records Center and the time period at which the records should be transferred; and

(2) Appropriate funds to the Office of Enterprise Technology Services for operating costs and equipment to administer the State Records Center and for positions within the State Archives to assist agencies in the identification and transfer of certain government records to the State Archives.

Your Committee on Conference finds that certain records are required by law to be maintained by state departments and agencies. Your Committee on Conference finds, however, that there is a lack of understanding amongst state employees regarding records retention requirements. Accordingly, this measure promotes sound and legally compliant records retention practices by providing clear and uniform instructions regarding when non-permanent records should be sent to the State Records Center for storage and eventual destruction, and when permanent records should be transferred to the State Archives for long-term preservation and public access.

Your Committee on Conference has amended this measure by:

(1) Inserting in section 3 an appropriation amount of $303,000 and clarifying the department to receive the funds and the allowable uses of the appropriated funds, which includes $118,000 for the establishment of two full-time (2.0 FTE) positions to assist in the digitization of government records;

(2) Amending section 1 to reflect its amended purpose; and

(3) Inserting an effective date of July 1, 2022.

As affirmed by the record of votes of the managers of your Committee on Conference that is attached to this report, your Committee on Conference is in accord with the intent and purpose of S.B. No. 3282, S.D. 1, H.D. 2, as amended herein, and recommends that it pass Final Reading in the form attached hereto as S.B. No. 3282, S.D. 1, H.D. 2, C.D. 1.

Respectfully submitted on behalf of the managers:

ON THE PART OF THE HOUSE

ON THE PART OF THE SENATE

____________________________ ANGUS L.K. MCKELVEY Co-Chair	____________________________ SHARON MORIWAKI Chair
____________________________ MARK M. NAKASHIMA Co-Chair	____________________________ MICHELLE N. KIDANI Co-Chair
____________________________ TINA WILDBERGER Co-Chair