SB789

SECTION 1. The legislature finds that during challenging economic times, it is necessary for the State to investigate and employ new and innovative ways of maintaining and improving state services and infrastructure, while ensuring the prudent and cost-effective expenditure of public moneys. Accordingly, the process of the acquisition of goods and services must have the flexibility to accommodate circumstances when full competition is not necessary to address a unique need, such as private-public partnerships and developing a flexible local food purchasing structure.

The purpose of this Act is to:

(1) Provide the State with greater flexibility in the procurement of certain goods and services; and

(2) Improve the State's responsiveness in addressing unique or unusual needs or situations for the benefit of the people of this State,

while maintaining the accountability and transparency afforded by the Hawaii public procurement code.

SECTION 2. Chapter 103D, Hawaii Revised Statutes, is amended by adding a new section to be appropriately designated and to read as follows:

"§103D- Special procurement. (a) Contracts for goods and services may be awarded, absent full competition, using a special procurement process in accordance with this section and procedures set forth in rules adopted by the procurement policy board. The special procurement process authorized by this section shall be used only when the chief procurement officer determines in writing that it is advantageous to the State to use the special procurement process to address new or unique requirements of the State; or procure new technologies, or public-private partnerships to achieve best value.

(b) Prior to issuing the notice required under subsection (c), the head of a purchasing agency shall prepare a procurement plan developed in accordance with this section and rules established by the procurement policy board. The purpose of the procurement plan is to document the process to be used and why the special procurement process is more advantageous to the State than other procurement methods. The plan shall be submitted to the attorney general or corporation counsel for review to ensure compliance with applicable laws.

(c) Notice of a solicitation under the special procurement process shall be given in the same manner as provided in section 103D-302(c).

(d) The head of the purchasing agency or a designee shall post on the agency's website, public notice of contracts awarded under this section. Such public notice shall be posted within seven days of the contract award and shall remain on the website for at least one year. Information posted shall include but not be limited to:

(1) The name of the person or organization receiving the award;

(2) The dollar amount of the contract; and

(3) The name of the head of the purchasing agency or designee making the selection.

A written determination of the basis for the special procurement and for the selection of the particular contractor shall be included by the head of the purchasing agency in the contract file, and a report shall be submitted to the state procurement office and made available publicly by the chief procurement officer at least annually. The state procurement office shall submit a report of any special procurement reports received from a chief procurement officer to the legislature no later than twenty days prior to the convening of each regular session."

SECTION 3. Section 103D-301, Hawaii Revised Statutes, is amended to read as follows:

"§103D-301 Methods of source selection. Unless otherwise authorized by law, all contracts shall be awarded pursuant to the following sections, as applicable:

(1) Section 103D-302 (Competitive sealed bids);

(2) Section 103D-303 (Competitive sealed proposals);

(3) Section 103D-304 (Professional services procurement);

(4) Section 103D-305 (Small purchases);

(5) Section 103D-306 (Sole source procurement); [~~and~~]

(6) Section 103D-307 (Emergency procurements)[.]; and

(7) Section 103D- (Special procurements)."

SECTION 4. This Act does not affect rights and duties that matured, penalties that were incurred, and proceedings that were begun before its effective date.

SECTION 5. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.

SECTION 6. This Act shall take effect upon its approval.

INTRODUCED BY:	_____________________________

Report Title:

Procurement Code; Special Procurement

Description:

Establishes a special procurement process for the procurement of goods and services. Requires the procurement policy board to establish procedures for use of the special procurement process by rules. Requires the head of a purchasing agency to prepare a procurement plan and submit the plan to the Attorney General or corporation counsel. Requires the head of a purchasing agency to electronically post, for at least one year, public notice of special procurement contracts within seven days of the contract award.

The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.

THE SENATE	S.B. NO.	789
THIRTY-FIRST LEGISLATURE, 2021
STATE OF HAWAII