|
THE SENATE |
S.B. NO. |
2257 |
|
TWENTY-FIFTH LEGISLATURE, 2010 |
S.D. 2 |
|
|
STATE OF HAWAII |
H.D. 1 |
|
|
|
|
|
|
|
||
|
|
||
A BILL FOR AN ACT
RELATING TO ELECTRONIC WARRANT VOUCHERS.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the State of Hawaii is slowly progressing into the electronic/digital age. Some private vendors that do business with the State of Hawaii are trying to streamline their invoicing of goods and services by sending electronic documents to the various departments to be used as original vouchers, bills of materials, and other supporting documents. The legislature further finds that in the future, if a new, state-of-the-art accounting system is implemented in state departments, there may be options to attach electronic documents to purchase orders or other contract encumbrances for review and authorization without having to automatically print the documents, which would save paper.
The purpose of this Act is to provide flexibility to the department of accounting and general services, University of Hawaii, and department of education to accept electronically-mailed warrant vouchers, bills of materials, and other supporting documents as original documents.
SECTION 2. Section 40-56, Hawaii Revised Statutes, is amended to read as follows:
"§40-56 Warrants for supplies,
incidentals. Warrants for bills of materials, supplies, and incidentals of
every kind and character, shall be made payable to the order of each individual
person to whom the State is indebted, except as provided in section 40-58, and
only after an original warrant voucher shall have been presented to the
comptroller or, in the case of the University of Hawaii and the department
of education, to their respective chief financial officers accompanied by
all original bills and any other supporting document as may be required by the
comptroller[.] or the respective chief financial officers of the
University of Hawaii and the department of education. The comptroller or the
respective chief financial officers of the University of Hawaii and department
of education may accept an electronically-mailed warrant voucher or other bill
or supporting document as an original warrant voucher, bill, or supporting
document. The original warrant voucher shall have indorsed thereon
the approval of the officer in whose department the liability or expense has
been incurred, and the appropriation to which it is chargeable; and further,
each original bill shall be specially certified [to] by the subordinate
officer of the State directly incurring the liability or expense that all the
materials, supplies, and incidentals have been received in good order and
condition, unless the bill is for an advance payment or a deposit to be paid as
specified in the department's purchase order, in which case the certification
of the original bill by the subordinate officer is not required. Any advance
payment made under this section must conform to the common business practice
for making such payment as determined by the comptroller[.] or the
respective chief financial officers of the University of Hawaii and the
department of education."
SECTION 3. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 4. This Act shall take effect on July 1, 2020.
Report Title:
Electronic Warrant Vouchers; Bill of Materials
Description:
Allows the department of education, department of accounting and general services, and the University of Hawaii to accept electronically mailed warrant vouchers for bills of materials, supplies, and incidentals as original documentation, the receipt of which authorizes payment to be made to each individual to whom the State is indebted. Effective July 1, 2020. (SB2257 HD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.