Honorable Robert Bunda

President of the Senate

Twenty-Third State Legislature

Regular Session of 2005

State of Hawaii

Sir:

Your Committees on Media, Arts, Science, and Technology and Transportation and Government Operations, to which was referred S.B. No. 666 entitled:

beg leave to report as follows:

The purpose of this measure is to allow government agencies to create, accept, retain, or store electronic records and to convert their paper and microfilm records to electronic formats.

Your Committees received testimony in support of this measure from the Department of the Attorney General, the Department of Accounting and General Services, the Department of Defense, the Department of Human Resources Development, the Office of Information Practices, and the University of Hawaii.

Your Committees find that although many existing state laws require record retention by state and county agencies, the authorized storage methods are only paper, microfiche, or microfilm. Your Committees further find that Act 6, Session Laws of Hawaii 2002, authorized the supreme court to create and retain court case, fiscal, and administrative records in electronic format and to convert existing records to electronic form. Your Committees believe that by allowing all government agencies to store records in electronic format this measure will effectively reduce the significant paperwork and associated costs in the daily operations of state government.

Your Committees have amended this measure to clarify the disposal of government records. Your Committees also have amended this measure by making technical, non-substantive amendments for the purposes of style and clarity.

As affirmed by the records of votes of the members of your Committees on Media, Arts, Science, and Technology and Transportation and Government Operations that are attached to this report, your Committees are in accord with the intent and purpose of S.B. No. 666, as amended herein, and recommend that it pass Second Reading in the form attached hereto as S.B. No. 666, S.D. 1, and be referred to the Committee on Ways and Means.