(1) Project Management System: This system is the current FACTRAK system and will be used to track all planned, funded, and completed repair and maintenance and CIP projects. It is also the system to be used by the Facilities Development Branch for project management. Since most of the work on this system will be completed by June 2006, the additional development costs for this system is limited to "system tweaking", i.e. user enhancements, bug fixes, minor improvements, and creation of additional reports;

(2) Electronic Document Storage and Workflow System: The goal is to become paperless and be able to develop a system that will both control the workflow as well as store all documents electronically. The process would include the scanning of all incoming documents, and changing the workflow so that all internal documentation and record keeping is done through electronic documents and forms;

(3) Financial Data System: This system would interface with the department's Financial Management System to capture all project financial data including project staff costs, consultant costs, construction costs, and other related facilities costs such as utility costs, maintenance contract costs, and risk management costs. The goal is to create a "Financial Management System data warehouse" form that the department would be able to extract date to feed into the other systems. Types of data would include all project financial data (appropriations and allotments, consultant contracts, construction contracts, staff costs), utility costs, maintenance contract costs, and risk management costs;

(4) Facility Inventory Assessment System: This system would house the facilities inventory, classroom utilization data, and facilities condition assessment data. The goal here is to update facilities inventory, then be able to tie that information into the department's classroom utilization reports. The department would also begin a program to assess the condition of all school facilities, and capture that information so that the physical condition of each facility is documented, with which the department can develop life cycle costs and more predictability in our repair and maintenance recurring costs;

(5) E-Plan Room System: In the department's efforts to go paperless, all plans and specifications would be digitized and stored on servers. A system would be developed to enable access of these plans by consultants, contractors, and in-house staff; and

(6) Non-Programmed Repair and Maintenance Work Order System: The current MAXIMO system will be expanded to be able to capture inventory, labor, and material costs associated with the department's work order and emergency repair program.