STAND

STAND. COM. REP. NO. 55

Honolulu, Hawaii

, 2005

RE: H.B. No. 515

Honorable Calvin K.Y. Say

Speaker, House of Representatives

Twenty-Third State Legislature

Regular Session of 2005

State of Hawaii

Sir:

Your Committee on Judiciary, to which was referred H.B. No. 515 entitled:

"A BILL FOR AN ACT RELATING TO GOVERNMENT RECORDS,"

begs leave to report as follows:

The purpose of this bill is to allow state and county agencies to create and maintain electronic records. Specifically, this bill:

(1) Allows state and county agencies to maintain their records in electronic format;

(2) Gives the director of finance of a county, with the approval of the county's legislative body and legal advisor, discretion over the care, custody, and disposition of county records; and

(3) Eliminates the requirement that a county director of finance submit reports, as may be required by a county legislative body, on the destruction of paid warrants that are 10 years or older, and paid or cancelled bonds and interest coupons.

The Office of Information Practices, University of Hawaii, and the Departments of Accounting and General Services, the Attorney General, Defense, and Human Resources Development testified in support of this bill. The Department of Commerce and Consumer Affairs supported the intent of this measure.

Your Committee finds that allowing government agencies to create and maintain electronic records will increase the efficiency of storing government information.

As affirmed by the record of votes of the members of your Committee on Judiciary that is attached to this report, your Committee is in accord with the intent and purpose of H.B. No. 515 and recommends that it pass Second Reading and be placed on the calendar for Third Reading.

Respectfully submitted on behalf of the members of the Committee on Judiciary,

		____________________________ SYLVIA LUKE, Chair