Report Title:

OIP; Agency Reporting Requirements

 

Description:

Requires government agencies to report only those personal records it routinely uses or maintains using forms prescribed by the OIP, rather than all records.

 

THE SENATE

S.B. NO.

1269

TWENTY-FIRST LEGISLATURE, 2001

  

STATE OF HAWAII

  

 

A BILL FOR AN ACT

 

relating to uniform information practices act.

 

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:

SECTION 1. Findings and purpose. The legislature finds that the statutory provision requiring government agencies to report all records they routinely use and maintain to the office of information practices is burdensome and overbroad in scope. The legislature further finds that limiting the reporting requirement to personal records routinely used or maintained by the agency will ensure that individuals can find out the types of personal records collected while also significantly reducing the demands imposed on agencies.

The purpose of this Act is to reduce the reporting requirements imposed on government agencies while ensuring that the public has access to the types of personal records collected by government agencies.

SECTION 2. Section 92F-18, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:

"(b) Each agency shall compile a public report describing the personal records it routinely uses or maintains using forms prescribed by the office of information practices. The public reports shall be filed with the office of information practices on or before December 31, 1994. The public reports shall include:

(1) The name and location of each set of records;

(2) The authority under which the records are maintained;

(3) The categories of individuals for whom records are maintained;

(4) The categories of information or data maintained in the records;

(5) The categories of sources of information in the records;

(6) The categories of uses and disclosures made of the records;

(7) The agencies and categories of persons outside of the agency which routinely use the records;

(8) The records routinely used by the agency which are maintained by:

(A) Another agency; or

(B) A person other than an agency;

(9) The policies and practices of the agency regarding storage, retrievability, access controls, retentions, and disposal of the information maintained in records;

(10) The title, business address, and business telephone number of the agency officer or officers responsible for the records;

(11) The agency procedures whereby an individual may request access to records; and

(12) The number of written requests for access within the preceding year, the number denied, the number of lawsuits initiated against the agency under this part, and the number of suits in which access was granted."

SECTION 3. New statutory material is underscored.

SECTION 4. This Act shall take effect upon its approval.

INTRODUCED BY:

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